Accounts Payable Specialist

POSITION SUMMARY:

The Accounts Payable Specialist will process all vendor invoices and credit card transactions into Quickbooks and maintain organized and complete supporting documentation. This is an on-site position.

WHAT WE OFFER:

CORE VALUES: At TerraFirma, our values are important, we don’t just talk about them, we live them. We are looking for people who share our values of Hungry, Humble, and Smart.

CORE RESPONSIBILITIES:

• Input all invoices and credit card transactions within 2 business days of receipt.
• Primary point of contact for vendors for invoice related questions and issues.
• Perform regular audits to ensure all transactions have been recorded.
• Regularly communicate with managers on unreceived credit card receipts or to notify of unresolved invoice issues.
• Work with supply chain to ensure compliance with 3 way match transactions relating to inventory.
• Initiate first draft of bi-weekly check run for approval.
• Maintain compliance with vendors to ensure favorable credit terms are extended and retained.
• Manage AP inbox and digital storage of invoices and check runs.
• Maintain knowledge of GL expense accounts and ensure accurate coding of expenses with descriptive entries.
• Perform zero variance month end reconciliation of AP subledger to balance sheet and assist with monthly inventory reconciliation via inventory in transit and open PO’s.
• Manage new vendor onboarding process and maintain current vendor files.
• Maintain accurate documentation throughout the year to support year end 1099 processing.
• Process approved vendor payments via check and EFT.

POSITION REQUIREMENTS:

• Ability to understand, speak, read, and write in English.
• A high school education or GED.
• One year to three years of similar or related experience.
• Must have Quickbooks Desktop experience.
• Must be able to operate a 10 calculator by touch.
• Must be able to use PC spreadsheet software.